Agenda and minutes

Councillor Gary Poole welcomed everyone to the meeting and officers and members introduced themselves.  The procedure for the conduct of the meeting was outlined.

Apologies for absence were received from Councillor Michelline Ngongo.

Councillor Gill substituted for Councillor Ngongo.

If you have a Disclosable Pecuniary Interest* in an item of business:

§  if it is not yet on the council’s register, you must declare both the existence and details of it at the start of the meeting or when it becomes apparent;

§  you may choose to declare a Disclosable Pecuniary Interest that is already in the register in the interests of openness and transparency. 

In both the above cases, you must leave the room without participating in discussion of the item.

If you have a personal interest in an item of business and you intend to speak or vote on the item you must declare both the existence and details of it at the start of the meeting or when it becomes apparent but you may participate in the discussion and vote on the item.

*(a)     Employment, etc - Any employment, office, trade, profession or vocation carried on for profit or gain.

(b) Sponsorship - Any payment or other financial benefit in respect of your expenses in carrying out duties as a member, or of your election; including from a trade union.

(c) Contracts - Any current contract for goods, services or works, between you or your partner (or a body in which one of you has a beneficial interest) and the council.

(d) Land - Any beneficial interest in land which is within the council’s area.

(e) Licences- Any licence to occupy land in the council’s area for a month or longer.

(f) Corporate tenancies - Any tenancy between the council and a body in which you or your partner have a beneficial interest.

 (g) Securities - Any beneficial interest in securities of a body which has a place of business or land in the council’s area, if the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body or of any one class of its issued share capital. 

This applies to all members present at the meeting.

There were no declarations of interest.

The order of business would be as the agenda.

RESOLVED

That the minutes of the meeting held on the 28 September 2017 be confirmed as a correct record and the Chair be authorised to sign them.

The licensing officer reported that the application was for a time limited licence of one year.  Planning permission had also been granted for a further year.  Noise conditions had been agreed although the representation had not been withdrawn in order that the noise officer could attend and respond to questions if necessary.  The licensing team had visited in August and there had been no issues.  Parkguard visited regularly and no issues had arisen.  The hours were reduced from the previous licence. The representations from objectors were on pages 42 and 70 of the report.  It was noted that hours for the sale of alcohol were from 12 noon on Sunday.

The noise officer took sound measurements on the 10 November and these had been found to be well within the maximum levels agreed earlier in the year.  The applicant had agreed that louder music would be centred in the DJ area whilst the rest of the area would have more ambient music. There had been noise problems in the early months but not recently.  The applicant had agreed to a smaller sound system which would be recalibrated with the grant of a new licence and also after six months. The premises had an early evening licence and customers would move on to other venues.

In response to questions it was noted that music would stop at 11pm.  There had been no complaints over the summer period.  There had been occasions where complaints by residents had been made about noise which had not been caused by Magic Roundabout but by other pop up venues in the station.

The licensee’s representative stated that this was a unique space.  There was to be no extension of hours or increase in capacity.  Live music would be stopped.  This had transformed a derelict site and had a positive impact on the area.  Most customers were station users.  This was a well-managed and supervised business. They had worked closely with the noise team and other responsible authorities.  There had been two more recent complaints, one had been on an evening when they had been closed and they had not been the source of the noise for the other complaint.  There was to be no more live music.  Arrangements had been made for residents of the Bezier building to speak through the concierge or directly to the DPS.  The premises closed earlier than many local premises and off licences.  There was a high emphasis on their food offer.  There were valid reasons for the grant two years ago and this had not changed.  There would be no negative impact on the area.

In response to questions it was noted that the capacity of the premises was 499 people.  The clientele was young but not exclusively so and the food served encouraged the street food community.  The concierge for the Bezier building was considered a buffer for residents who did not want to speak directly to the premises.  It was suggested that they could write to residents of  ...  view the full minutes text for item 200.