Issue - meetings

AGREED recommendations.

Reasons for the decision – as detailed in the report

Other options considered – as detailed in the report

Conflicts of interest / dispensations granted – none

RESOLVED:

(a) To approve the five-year strategy to procure individual call-off contracts for lift modernisation schemes, using the most suitable framework agreement selected from the options outlined in the report of the Executive Member for Homes and Communities.

(b) To note that the contractor for each call-off contract was to be selected using the mini-competition process set out in the chosen framework agreement, with the combined value of all contracts procured under the strategy estimated to be £25.195m.

(c) To note that the lift modernisation works were to be procured in packages over a period of three financial years, with each scheme tendered separately and providing an opportunity for different specialist lift contractors to undertake separate packages of work within the five schemes.

(d) To delegate authority to award the individual call-off contracts to the Acting Corporate Director of Homes and Neighbourhoods, following consultation with the Executive Member for Homes and Communities.

Reasons for the decision – Many of the lifts in Council residential buildings were coming to the end of their operational life and needed to be replaced. In order to ensure the lifts in the agreed modernisation programmes remained safe and compliant, improved reliability, lowered maintenance costs, and improvements in energy efficiency, it was necessary to procure a number contracts to deliver the necessary works.  It was considered that the most efficient way to undertake the necessary procurements was to undertake a programme of mini-competition exercises using existing framework agreements.

Other options considered – a total of six options were considered, all as detailed in the report.

Conflicts of interest / dispensations granted – none