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Agenda, decisions and minutes

Venue: Committee Room 4, Town Hall, Upper Street, N1 2UD. View directions

Contact: Philippa Murphy  Tel: 020 7527 3184 Email:  Philippa.murphy@islington.gov.uk

Items
No. Item

124.

Apologies for absence

Minutes:

 

None.

125.

Declarations of Interest

Minutes:

 

None.

126.

Minutes of Previous Meeting pdf icon PDF 148 KB

Decision:

CONFIRMED.

Minutes:

 

RESOLVED:

That the minutes of the meeting on 12 March 2015 be confirmed as a correct record and the Chair be authorised to sign them.

 

127.

Appointments to be made by the Executive pdf icon PDF 234 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

Minutes:

 

RESOLVED:

(a) That Cllr Richard Watts (Chair), Cllr Andy Hull and Cllr Asima Shaikh be appointed as members of the Voluntary and Community Sector Committee and Councillors Burgess, Caluori, Convery, Murray and Councillor Webbe be appointed as substitutes, for the municipal year 2015/2016, or until successors are appointed.

(b) That Cllr Jean-Roger Kaseki, Cllr Rakhia Ismail and Cllr Theresa Debono be appointed as observers of the Voluntary and Community Sector Committee, for the municipal year 2015/2016, or until successors are appointed.

(c) That Councillor Burgess be appointed to North MAGPI, Councillor Alice Perry be appointed to South MAGPI, Councillor Shaikh be appointed to East MAGPI and Councillor Picknell be appointed to West MAGPI, for 2015/16, or until successors are appointed.

(d) That Councillor Shaikh be appointed to theAssociated Joint Committee – London Councils’ Grants Committee and Cllr Hull be appointed as deputy, for the municipal year 2015/2016, or until successors are appointed.

(e) That Councillor Murrayand Councillor Parker be appointed as members of the London Housing Consortiumfor the municipal year 2015/2016, or until successors are appointed.


(f) That Councillor Richard Greening be appointed as the Council’s representative on the London Council’s Pensions CIV Sectoral Joint Committee and Councillor Andy Hull be appointed as substitute, for the municipal year 2015/2016, or until successors are appointed.

Reason for decision – to enable the Council’s representatives to participate in meetings.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

128.

Provisional 2014-15 Outturn pdf icon PDF 223 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

Minutes:

 

RESOLVED:

1.1.        That the overall provisional 2014-15 gross revenue outturn for the General Fund (Table 1 and Appendix 1 of the report) of a gross £3.1m underspend, before transfers, and a net break even position after the following proposed transfers for approval (Section 3 of the report) be approved: 

1.1.1.    £1.5 m to the redundancy reserve.

1.1.2.    £1.6m to the contingency reserve.

1.2.        That the departmental carry forwards detailed in Appendix 2 (Section 3 of the report) be agreed.

1.3.        That the HRA is forecast to break-even (Section 5, Table 1 and Appendix 1 of the report) be noted.

1.4.        That the Council delivered £83.7m of capital investment in 2014-15, representing 93% of the deliverable programme be noted, and that the provisional funding of the programme and related reserves movements (Section 6, Tables 2-3 and Appendix 3 of the report) be agreed.

1.5.        That the provisional outturn position in respect of the Council’s sundry income management (Section 7 of the report) and the council tax and national non domestic rates collection (Section 8 of the report) be noted.

1.6.        That progress on the closing of the 2014-15 accounts be noted and authority be delegated to the Corporate Director of Finance and Resources to agree any final changes to the accounts (including capital financing and slippage) prior to the accounts submission to the Auditors by 30th June 2015 (Section 9 of the report).

Reason for decision – to allow Councillors to monitor the budget.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

129.

Income Generation - recommendations of the Policy and Performance Scrutiny Committee Review pdf icon PDF 90 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

Minutes:

 

Councillor Gallagher, Chair of the Policy and Performance Scrutiny Committee,   introduced the committee’s recommendations following the completion of the scrutiny into Income Generation.

 

RESOLVED:

That the report of the Policy and Performance Scrutiny Committee be received.

Reason for decision – to allow the Executive to consider the recommendations and respond.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

130.

Local Lettings and Sales Policy pdf icon PDF 133 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

Minutes:

 

RESOLVED:

 

1.    That the council’s Housing Allocations Scheme be amended to include an extended Local Lettings Policy (as set out at 3.3 of the report), that will make sure local people benefit from all new social housing in Islington be agreed.

2.    That a new Local Sales Policy that will prioritise sale of council shared ownership and private housing for sale to local people be implemented be agreed.

3.    That the Service Director of Housing Needs and Strategy be authorised to make minor changes to the Housing Allocation Scheme in consultation with the Executive Member for Housing and Development be agreed.

Reason for decision – to ensure that local people benefit from new housing in the borough.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

131.

Waste Minimisation and Recycling Action Plan 2015-16 pdf icon PDF 262 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.1 

That the Waste Minimisation and Recycling Service Aims and Objectives for 2015/16 as set out in paragraph 3.4 of the report, be agreed.

 

1.2 

That as part of the Budget Proposals 2015-16 report, Council, at its meeting of 26 February 2015, agreed the following budget items, be noted:

 

·         Review recycling points on estates to make them more accessible and, following pilots, move to communal recycling on the estates where doorstep recycling is currently still offered.

·         Introduce the ‘village principle’ into Street Environment Services by creating area-based teams.

·         Reduce the number of refuse collection vehicles by, following pilots, moving towards communal kitchen waste and green waste collection.

·         Complete planned reduction in the Bright Sparks service’s reliance on Council funding.

 

1.3.

That borough-wide changes to food waste and garden waste collections after a pilot, and to communal recycling on Estates, all as set out in paragraphs 4.6 and 4.7 of the report be noted.

 

1.4.

That authority to agree the 2015/16 charges for bookable garden waste home-collections and for garden waste bags be delegated to the Corporate Director of Environment and Regeneration in consultation with the Executive Member for Environment and Transport be agreed.

 

Reason for decision – to meet challenging recycling targets whilst also achieving the savings set out in the 2015/16 budget report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

132.

Islington's Air Quality Strategy 2014 - 17: Updated action plan pdf icon PDF 172 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

That the revised AQS action plan as attached at appendix A to the report (with new items in italics) be noted.

 

Reason for decision – to improve quality of life of our residents and visitors.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

133.

Council Timewise Accreditation pdf icon PDF 142 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

That the report be noted and that an application for Timewise Council status should be submitted to the Timewise Foundation be agreed.

 

Reason for decision – to help to tackle inequality by increasing the employment opportunities available to residents who need flexible arrangements to enable them to enter the labour market.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

134.

Procurement Strategy - Healthwatch Islington: Re-Commissioning Strategy pdf icon PDF 222 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.    That the current arrangements with, and activity and progress of, Healthwatch Islington be noted.

2.    That the re-commissioning strategy outlined in this report be approved.

3.    That the decision to award the contract at the end of the procurement process be delegated to the relevant corporate director in liaison with the relevant Executive Member be agreed.

 

Reason for decision – to ensure the council secures the most appropriate provider for this service.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

135.

Procurement Strategy - Canal Sourced Heat Supply for Bunhill Heat Network pdf icon PDF 166 KB

Decision:

The Executive formally noted their thanks to colleagues in the Environment and Regeneration Department for all their hard work on the scheme.

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

Councillor Watts thanked all the colleagues involved in developing this innovative and remarkable piece of work.

 

RESOLVED:

 

1.    That the procurement strategy for Canal Sourced Heat Supply for Bunhill heat network as outlined at paragraph 3.29 of the report, be approved.

2.    That the Corporate Director of Environment & Regeneration, in discussion with the Executive Member for Environment and Transport, be authorised to award the contract.

 

Reason for decision – to obtain lower cost and lower carbon heat.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

136.

Procurement Strategy - Islington Carers' Hub pdf icon PDF 191 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.    That the proposal to re-procure this service for a period of 5 years, ending 30th September 2020 be agreed.

2.    That the Corporate Director of Housing and Adult Social Services, in consultation with the Executive Member for Health and Wellbeing, be authorised to award the contract to the successful tenderer at the end of this procurement process be agreed.

 

Reason for decision – to ensure the Council meets its duties under the Care Act 2014.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

137.

Procurement Strategy - Temporary Accommodation pdf icon PDF 154 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

 

1.    That the procurement strategy for the provision of the Temporary Accommodation service, via two Framework Agreements, as detailed in the report, be agreed.

2.    That Executive will be asked to approve the award of the contract at the conclusion of the procurement process be noted.

 

3.    That the terms, conditions and pricing of the contracts will be in line with any borough protocols agreed at a London wide or sub regional level for similar services, be noted.

 

Reason for decision – to enable the council to fulfil its statutory duties.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

138.

Procurement Strategy - Housing Support Services for Single Homeless Adults pdf icon PDF 391 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.    That the proposed procurement strategy for supported housing services for single adults as outlined within this report be agreed.

2.    That Executive will be asked to approve the award of the contract at the conclusion of the procurement process be noted.

 

Reason for decision – to provide a supported housing service for single homeless adults.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

139.

Procurement Strategy - Cleaning and janitorial supplies pdf icon PDF 243 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.1                 That the procurementstrategy forcontract CleaningJanitorial Suppliesas outlinedin thisreport be agreed.

 

1.2                 To delegate authority to award the contract to the CorporateDirector ofFinanceand Resources, in consultation with the Executive Member for Finance and Performance be agreed.

 

Reason for decision – to procure essential supplies.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

140.

Procurement Strategy - Contract Housing Repairs Service Procurement Programme pdf icon PDF 223 KB

Additional documents:

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.    That the procurement strategy for Housing Repairs Service Procurement Programme as outlined in this report be agreed.

2.    That authority to the award the contracts be delegated to the Corporate Director of Housing and Adult Social Services in consultation with the Executive Member for Housing and Development be agreed.

 

Reason for decision – to deliver in-sourced Housing Repairs Service.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

141.

Procurement strategy - Appointment of a multi-disciplinary team in respect of the redevelopment of the St Luke's Area Planning Brief Site pdf icon PDF 246 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

 

1.    That the procurement strategy for the multi-disciplinary team for the development of the sites within the St Luke’s Area Planning Brief as outlined at paragraph 3.33 below be agreed.

2.    That authority to award the contract be delegated to the Corporate Director of Environment and Regeneration in consultation with the Executive Member for Housing and Development be agreed.

 

Reason for decision – drive up design standards and help to bring down costs.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

142.

Procurement Strategy - Communal heating maintenance and responsive repairs including out of hours cover pdf icon PDF 169 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

1.            That the procurement strategy for the communal heating maintenance and responsive repairs contract including out of hours cover be agreed.

2.            That the Executive will be asked to approve the award of the contract at the conclusion of the procurement process be noted.

 

Reason for decision – to provide a fully inclusive communal heating maintenance and responsive repairs service including out of hours cover to meet the Council’s obligations as a landlord to maintain its heating and hot water systems.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

143.

Contract Award - Construction of four new homes at Blenheim Court, N19 4JL pdf icon PDF 130 KB

Decision:

AGREED RECOMMENDATIONS:

Reason for decision – as specified in the report.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

Minutes:

 

RESOLVED:

That the award of a contract to Diamond Build for the construction of 4 new homes, and associated works on land adjacent to Blenheim Court Estate be agreed.

 

Reason for decision – to help increase the supply of decent, genuinely affordable homes and create more job opportunities for local people.

Other options considered – none, other than as detailed in the report and related papers.

Conflicts of interest / dispensations granted – none.

 

144.

Procurement Strategy - Temporary Accommodation - exempt appendix

Decision:

Noted.

Minutes:

 

RESOLVED:

 

That the information in the exempt appendix to agenda item E14 be noted (see Minute 137 for decision).

145.

Contract Award - Construction of four new homes at Blenheim Court, N19 4JL - exempt appendix

Decision:

Noted.

Minutes:

 

RESOLVED:

 

That the information in the exempt appendix to agenda item E20 be noted (see Minute 143 for decision).