Agenda, decisions and minutes

Apologies for absence were received from Councillors Caluori, Shaikh and Webbe.

None.

Noted.

That the Minutes of the meeting on 14 June 2018 be confirmed as a correct record

and the Chair be authorised to sign them.

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted – none.

Peter Fehler, the Acting Director of Law and Governance and Monitoring Officer, introduced the report advising that the Local Government and Social Care Ombudsman (LGSCO) had issued and published a report finding maladministration against the council.  The LGSCO found the council at fault in three respects following investigation into a complaint received regarding Children and Employment Services. 

Peter Fehler reported that the council has accepted the LGSCO’s findings and has undertaken a complaint learning meeting.  A cheque for compensation for the distress caused Miss X has been issued to her last known address, but has not been not cashed and the council has also tried to contact the complainant and her daughter, to offer to carry out an assessment, but they have not engaged with the council and made it clear, via a family member, that they do not want any contact with, or services from, the local authority. 

RESOLVED:

2.1.      That the contents of the LGSCO’s report dated 29 May 2018, a copy of
            which is attached to the report as appendix one, be noted.

2.2.      That the findings and remedies recommended by the LGSCO have been
            accepted by Children and Employment Services be noted.

2.3.      That the actions taken by the council to implement the recommendations  

            made by the LGSCO be noted.

2.4.      That copies of this report have been sent to all members of the council, be
            noted.

2.5.      That no further report or action needs to be taken in relation to the matters
            set out in this report be agreed.

2.6       That a copy of this report and the Executive minutes will be sent to the LGSCO
            be agreed.

Reason for decision – to respond to the report of the LGSCO and ensure that future service delivery will be informed by the learning following assessment of the complaint.

Other options considered – none other than as specified in the report.

Conflicts of interest/dispensations granted – none.

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted – none.

Councillor Ward thanked the Housing Scrutiny Committee Chair and Committee Members for their hard work and confirmed that housing safety is a top priority.  Councillor Ward confirmed that he and the Chair of Housing Scrutiny Committee, Councillor Mick O’Sullivan, had written to the Ministry of Housing, Communities and Local Government asking for funding for fire safety works.

RESOLVED:

That the response to the Housing Scrutiny Committee’s recommendations for fire safety in Council housing, as outlined in section 4 of this report, be agreed.

Reason for decision – to allow the Executive to respond to the recommendations of the Housing Scrutiny committee.

Other options considered – none other than as specified in the report.

Conflicts of interest/dispensations granted – none.

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted – none.

Councillor Hull introduced the report and advised that following consultation and a review of the Shared Digital Service it was proposed that the three councils move towards an amended model, detailed in the report and recommendations.  Councillor Hull also proposed an additional recommendation, detailed below as recommendation 2.11, which the Executive agreed.

RESOLVED:

2.1       That having considered the results of the consultation set out in paragraph 7 and feedback from Trades Unions, employees and other stakeholders, the the achievements of the shared service (including c. £2.4m of annual savings in the delivery of commodity Digital and ICT services, to be shared equally by the three Councils) and the challenges in achieving strategic alignment with Camden and Haringey, be noted.

2.2       That the recommendations set out in the report to the Executive on 4 January 2018 in respect of the creation of a ‘lean’ Joint Committee model are no longer implemented and that a revised governance model for Shared Digital be adopted as set out in paragraph 2.4, specifically that the Shared Digital Joint Committee cease to exist be agreed and that that Camden host the shared Digital and ICT functions to be transferred from Islington and Haringey councils be agreed.  That Islington, Camden and Haringey will have lead officers in place to oversee their sovereign Digital and ICT services and the Shared Functions delivered by Camden (including their performance against service level agreements (‘SLAs’)) be agreed.

2.3          That any decisions in respect of Shared Digital required to be taken prior to the new arrangements coming into effect on 1 October 2018 (or such later date as may be agreed) will be referred to the Executive rather than the Joint Committee be noted.

2.4          That, pursuant to regulation 5 of the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 ('the Regulations') to have those parts of the executive function of Islington's Digital and ICT service and functions specified in paragraphs [ 4.4 and 5.10] ('the Shared Functions') delegated to and discharged by the Executive of the London Borough of Camden in accordance with Camden's constitutional arrangements for decision making, be agreed.

2.5          That Camden be approved as the host Council in respect of the Shared Functions and that the resourcing impact of the proposals as set out in this report, specifically that Islington and Haringey Digital and ICT employees involved in the delivery of the Shared Functions will transfer to Camden from 1 October 2018(as the host authority) under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) be noted and that as a result Camden will be responsible for employing staff engaged to deliver the Shared Functions, be agreed.

2.6          That the dissolution of the Shared Digital Joint Committee from 1 October 2018 with decision-making reverting to existing Islington arrangements be agreed. That decision-making for Shared Functions will be in accordance with Camden’s arrangements be noted.

2.7          That the transfer of services and staff are planned for 1 October 2018 be noted and that, as a  ...  view the full minutes text for item 534.

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted – none.

RESOLVED:

1.    That the procurement strategy to call off services for a parking management system following a further competition from the ESPO Framework 509, Lot 3 has already started be noted.

2. That the initial contract period will be two years with the option to extend for a further two years through two 12 month extensions be noted.  That the total contract value including extensions is in the region of £2.3m including platform deployment, annual running costs and ongoing platform development, be noted.
3. That the award of contract for the provision of a parking management system by a single supplier be delegated to the Executive Director of Corporate Services, London Borough of Camden on behalf of both participating Councils be agreed.

Reason for decision – to increase the savings which can be achieved through jointly procuring.

Other options considered – none other than as specified in the report.

Conflicts of interest/dispensations granted – none.

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted – none.

RESOLVED:

1.    That authority to the award of contract for the provision of network services by a single supplier be delegated to the Executive Director of Corporate Services, London Borough of Camden on behalf of all three Councils, be agreed.

Reason for decision – to complete the award of the contract in as timely a manner as possible.

Other options considered – none other than as specified in the report.

Conflicts of interest/dispensations granted – none.

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted – none.

RESOLVED:

2.1         That the appointment of Rizk Saade as a Non-Executive Director on
              the iCo Board, subject to the receipt of satisfactory references, be
              agreed.

2.2         That, subject to the receipt of satisfactory references, the appended
              Shareholder Resolution be signed by the Leader of the Council, be
              agreed.

Reason for decision – to enable the appointment of a Non-Executive Director for iCo.

Other options considered – none, other than as specified in the report.

Conflicts of interest/dispensations granted – none.