Agenda, decisions and draft minutes

Apologies were received from Cllr Ward, Cllr Champion and Cllr Shaikh.

Apologies were received from Councillors Champion, Shaikh and Ward.

None.

None.

AGREED.

RESOLVED:

That the minutes of the previous meeting held on 10 February 2022 be agreed as a correct record, and the Chair be authorised to sign them.

AGREED RECOMMENDATIONS

Reasons for decision – to ensure the financial resilience of the Council.

Other options considered – none. 

Conflicts of interest / dispensations granted – none

Note: A revised report was issued for this item.

RESOLVED:

(i)        That the forecast 2021/22 General Fund budget variance be noted (Section 3, Table 1, and Appendices 1-2 of the report).

(ii)       That the forecast in-year budget variance on the Housing Revenue Account (HRA) be noted (Section 4 of the report).

(iii)      That it be noted that, at the end of month 10, capital expenditure of £77.512m had been incurred against a 2021/22 full year forecast of £116.276m and against the revised 2021/22 capital budget of £163.395m (Section 5, Table 5, and Appendix 4 of the report).

(iv)     That the compliance with all treasury management limits and indicators set out in the 2021/22 Treasury Management Strategy be noted (Paragraph 3.54 of the report).

(v)       That the latest estimated calls on the corporate transformation fund in 2021/22 be noted (Paragraph 3.66, Table 4, and Appendix 3 of the report).

(vi)     That the amendment to the Sales, Fees and Charges Schedule 2022/23 be noted and agreed (Paragraph 3.30 of the report).

Reasons for decision – to ensure the financial resilience of the Council.

Other options considered – none. 

Conflicts of interest / dispensations granted – none

Note: a General Exception Notice has been published for this decision in accordance with Procedure Rule 92 of the Council’s Constitution. This is available from the Council’s website.

AGREED RECOMMENDATIONS

Reasons for decision – to secure both the fit out of the women’s building and the other benefits to be delivered through the redevelopment of the Holloway Prison site.

Other options considered – none

Conflicts of interest / dispensations granted – none

RESOLVED:

(i)    That up to £2.9 million (index linked) of Strategic CIL can be allocated to fund the fit-out costs of the Women’s Building on the Holloway Prison site subject to a s106 agreement being entered into, as outlined in paragraphs 2.3 and 2.5 of the report, be agreed.

(ii)   That it be noted that such an allocation of funding will only be required if the council as the Local Planning Authority grants planning permission for the redevelopment of the Holloway Prison site and the permission is built out.

(iii)  That it be noted that the s106 agreement attached to the grant of planning permission will require that Peabody has taken every practical step to raise the funding itself and will set out clear criteria to enable the council to measure whether Peabody has taken every practical step possible. These steps shall include the employment of a professional fundraiser for a requisite period.

(iv)  That it be noted that the phasing of any such payment needs to be agreed in a way that ensures that there is no further loss of income to the council in respect of (for example) any interest that would otherwise be accrued by the council in relation to any funding.  

(v)   That it be noted that Peabody has offered to include a mid-stage financial viability review mechanism within the s106 agreement.  If this mechanism demonstrates that the scheme is in surplus, any surplus will be used to improve the delivery of affordable housing in Phase Three of the development and/or fund the fit out of the Women’s Building.

Reasons for decision – to secure both the fit out of the women’s building and the other benefits to be delivered through the redevelopment of the Holloway Prison site.

Other options considered – none

Conflicts of interest / dispensations granted – none

AGREED RECOMMENDATIONS

Reasons for decision – to procure the delivery of high quality early education and childcare provision for children aged 0-5 in children’s centres.

Other options considered – as detailed in the report, alternative options included insourcing, partial insourcing, and doing nothing.   

Conflicts of interest / dispensations granted – none

RESOLVED:

(i)            That the procurement strategy for Early Years Children’s Centres to enable delivery of affordable childcare for children aged 0-5 be approved.

(ii)           That authority to award the contract be delegated to the Corporate Director – Children’s Services, following consultation with the Executive Member for Children, Young People and Families.

Reasons for decision – to procure the delivery of high quality early education and childcare provision for children aged 0-5 in children’s centres.

Other options considered – as detailed in the report, alternative options included insourcing, partial insourcing, and doing nothing.  

Conflicts of interest / dispensations granted – none

AGREED RECOMMENDATIONS

Reasons for decision – to respond to the Children’s Services Scrutiny Committee.

Other options considered – none 

Conflicts of interest / dispensations granted – none

RESOLVED:

(i)            To note the progress made against the recommendations from the review;

(ii)           To note the further work proposed to consolidate and build on the improvements to date.

Reasons for decision – to respond to the Children’s Services Scrutiny Committee.

Other options considered – none 

Conflicts of interest / dispensations granted – none

AGREED RECOMMENDATIONS

Reasons for decision – to facilitate the provision of equipment to enable someone to live safely and independently in their own home.

Other options considered – as detailed in the report, alternative options included insourcing, open tender or joining an alternative framework 

Conflicts of interest / dispensations granted – none

RESOLVED:

(i)    That the procurement strategy for Integrated Community Equipment Service (ICES) be approved as outlined in the report. 

(ii)   That authority to award the contract be delegated to the Director of Adult Social Care following consultation with the Executive Member for Health and Social Care.

Reasons for decision – to facilitate the provision of equipment to enable someone to live safely and independently in their own home.

Other options considered – as detailed in the report, alternative options included insourcing, open tender or joining an alternative framework 

Conflicts of interest / dispensations granted – none

AGREED RECOMMENDATIONS

Reasons for decision – to allow continuation of the service.

Other options considered – as detailed in the report, alternative options included a competitive procurement process, insourcing, and collaboration with other authorities. 

Conflicts of interest / dispensations granted – none

RESOLVED:

That the procurement strategy and contract award for Parking Pay by Phone Service contract to Park-Now Ltd via a direct call-off contract through the ESPO framework agreement 509-19 Parking Management Solutions, Lot 3 (cashless parking solution), for a period of two years commencing on 1 April 2022 with the option for the council to extend for one year, be approved.    

Reasons for decision – to allow continuation of the service.

Other options considered – as detailed in the report, alternative options included a competitive procurement process, insourcing, and collaboration with other authorities. 

Conflicts of interest / dispensations granted – none