Agenda and minutes

Councillor Klute welcomed everyone to the meeting. Members of the Committee and officers introduced themselves.

Apologies were received from Councillors Clarke, Jackson and Woolf.

Councillors Khurana and Kay substituted for Councillors Jackson and Woolf

If you have a Disclosable Pecuniary Interest* in an item of business:

§  if it is not yet on the council’s register, you must declare both the existence and details of it at the start of the meeting or when it becomes apparent;

§  you may choose to declare a Disclosable Pecuniary Interest that is already in the register in the interests of openness and transparency. 

In both the above cases, you must leave the room without participating in discussion of the item.

If you have a personal interest in an item of business and you intend to speak or vote on the item you must declare both the existence and details of it at the start of the meeting or when it becomes apparent but you may participate in the discussion and vote on the item.

*(a)  Employment, etc - Any employment, office, trade, profession or vocation carried on for profit or gain.

(b)    Sponsorship - Any payment or other financial benefit in respect of  your expenses in carrying out duties as a member, or of your election; including from a trade union.

(c)    Contracts - Any current contract for goods, services or works,    between you or your partner (or a body in which one of you has a beneficial interest) and the council.

(d)     Land - Any beneficial interest in land which is within the council’s area.

(e)     Licences- Any licence to occupy land in the council’s area for a month or longer.

(f)      Corporate tenancies - Any tenancy between the council and a body in which you or your partner have a beneficial interest.

 (g)    Securities - Any beneficial interest in securities of a body which has a place of business or land in the council’s area, if the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body or of any one class of its issued share capital. 

This applies to all members present at the meeting.

There were no declarations of interest.

The order of business would be as per the agenda.

RESOLVED:

That the minutes of the meeting held on 27 July 2021 be confirmed as an accurate record of proceedings and the Chair be authorised to sign them.

Change of Use from Care Home (C2) to Hostel (Sui Generis)

(Planning application number: P2021/1395/FUL)

In the discussion the following points were made:

The Planning Officer advised that following a meeting with the Legal department, it was agreed to slightly change the wording of the Operational Management Plan condition to make the condition more robust.

Condition 5 (Operational Management Plan)

Prior to occupation, an Operational Management Plan (OMP) shall be submitted to and approved by the Council. The OMP shall be drawn up following consultation with the Designing Out Crime Officer, the Community Safety Team, Ward Councillors and the local community. The OMP shall cover, but not be limited to:

·       Locality management/patrols of local green spaces and shops (frequency and scope to be agreed)

o   Patrol logs reporting findings which should be brought to the attention of the duty manager

o   Any breach of noise nuisance should be reported by staff and considered for escalation

o   Community Safety to review ASB and drugs policy with escalation and sanction process

·       Community engagement

o   Regular meetings with residents to be established including regularity of their occurrence

·       Staff Training

·       Contact details and complaint management

·       Noise control

·       Dealing with Anti-Social Behaviour (including escalation and sanction processes and ASB and drugs policy document

·       Code of conduct for residents (including terms of stay)

·       Substance (drug and alcohol) misuse procedures

·       Escalation process

·       Safeguarding

·       Hours of operation

·       Referral process

·       Security

·       CCTV

·       Smoking

·       Fire safety

·       ASB and crime data monitoring

·       Positive action policy (including cooperation with the Council and police and an information sharing protocol)

·       A review/update of the Operational Management Plan (in consultation with Designing Out Crime and the Council’s Community Safety Team and local Ward Councillors) submitted to the Local Planning Authority for approval no sooner than 6 months and no later than 8 months after the first occupation of the hereby approved development, and submitted annually for approval thereafter, or sooner if requested by the Local Planning Authority.

·       The hostel shall not operate for more than 3 months without an approved plan.

The hostel hereby approved shall only operate if managed by an operator with an Operational Management Plan approved by the local planning authority and in accordance with the above requirements both as to content and consultation, and only operate in accordance with the Operational Management Plan so approved, ensuring that the Community Safety Team are involved in the implementation of the plan (and any revised plan).

REASON: To ensure the efficient operation of the hostel and protect the safety and amenity of future residents and the local community.

·       Site forms part of Isledon Gardens Village,Estate a 1990’s estate built and operated by a number of housing associations. Site is not in a conservation area with no nearby heritage assets. 

·       Meeting was informed that the proposed hostel would provide medium term accommodation for up to 30 residents, that it replaces a care home which has been vacant since 2018

·       Members were advised that although no external alterations are proposed other than the provision of  ...  view the full minutes text for item 263.