Agenda and minutes

Councillor Klute welcomed everyone to the meeting. Members of the Committee and officers introduced themselves.

Apologies were received from Councillor Kay.

There were no declarations of substitute members.

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In both the above cases, you must leave the room without participating in discussion of the item.

If you have a personal interest in an item of business and you intend to speak or vote on the item you must declare both the existence and details of it at the start of the meeting or when it becomes apparent but you may participate in the discussion and vote on the item.

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This applies to all members present at the meeting.

There were no declarations of interest.

The order of business would be B2 and B1.

RESOLVED:

That the minutes of the meeting held on 16 December 2019 be confirmed as an accurate record of proceedings and the Chair be authorised to sign them.

Addition of 2 mezzanine floors in units 1B and 1C at 423 Caledonian Road to provide 651 sqm (GIA) of additional B1 (business) space and change of use of unit 1A from A1 (retail) to B1 business; Change of use of units 8A and 9A at 435 Caledonian Road from B1 (business) to D2 (gym).

(Planning application number: P2019/1424/FULL)

In the discussion the following points were made:

·       The Planning Officer highlighted corrections to the committee report.  Paragraph 6.2 of the report on page 13 which refers to B1(a) office floorspace should be amended to read B1 Business floorspace. Paragraph 6.5 on page 14 regarding B1 floor space should be amended to read 464 sqm and not 454sqm. Finally, page 19 of the report, paragraph 11.3 should be corrected to read 651sqm and not 65sqm.

·       The Planning Officer informed members that an additional condition is recommended to secure the delivery of the mezzanine floor space prior to the occupation of the gym.  Furthermore, an additional Head of Term is recommended to be incorporated into the deed of variation to the Section 106 agreement.  The Head of Term would update a separate requirement under the original Section 106 agreement for the developer to implement a scheme to mitigate the impacts of the residential development on the Haywards Adventure Playground.  The updated obligation would secure a minimum payment of £315,000 for the Council to implement a scheme of mitigation. Details of the wording to be delegated to officers.

·       The planning officer advised the meeting that planning permission was granted in August 2016 for a mixed use redevelopment on the site which is located within the Vale Royal/Brewery Road Locally Significant Industrial Site (LSIS).

·       Members were advised that the introduction of gym use within the LSIS would conflict with policy DM5.3(d) and accordingly would represent a departure from the Development Plan.  However, in this case it should be noted that the site has been the subject of a mixed use redevelopment which represented a departure from the Development Plan and which included a substantial quantum of non-business floorspace including 252 residential units.  The site is also distinguished from the remainder of the LSIS on the basis that the flexible B1 use floorspace is suitable for office (B1a) and research and development (B1b), uses as well as the B1(c) use which policy DM5.3 seeks to protect.  It was acknowledged that the planning service is now taking a more stringent approach in relation to sites coming forward for redevelopment in the LSIS.  However, in this case regard should be had to the fallback position (2016 planning permission for residential led mixed use development) which offers the potential for unfettered office floorspace within the B1 units.  Members were advised that the proposed gym use was considered acceptable having regard to the location and characteristics of the site, including its mix of uses, which now represents a clear distinction from the remainder of the LSIS.

·       The Planning Officer advised committee that if members were minded to grant planning  ...  view the full minutes text for item 145.

Two storey roof extension to the existing building to create additional office space(B1a Use Class) along with associated refurbishment and external alterations. (Planning application number: P2018/3191/FUL)

In the discussions the following points were made:

·         The Chair reminded members that at the last meeting in November 2019 item was deferred to enable both council officers and TFL representatives consider a revised delivery and servicing arrangements, however this had not been possible as TFL had not changed their view, insisting that no loading will be allowed from Holloway Road.

·         The Planning Officer informed the meeting that since agenda was published a further 4 representations were received from objectors. In addition, the Planning Officer informed members that although conditions 2 and 5 with regards to the approved plans and cycle storage as published in the report needs to be amended to read 1649 instead of 1648, however noting that the correct details were published on the council website.

·         The Planning Officer informed the meeting that following the site visit by LBI Planning officers, LBI Highways officer and LBI Public Realm Engineer to observe existing operations and discuss potential alternative options for deliveries and servicing, the proposed arrangements will now be by creating a loading bay on street on Fairbridge Road with deliveries being directed through the Holloway Road entrance. Refuse and Recycling collections will continue to be from the Fairbridge entrance.

·         The Planning Officer advised that the proposed arrangement is to be secured through planning obligations within a section 106 legal agreement and that the existing single parking bay on Fairbridge Road, close to the junction with Holloway Road, will be re-designated into a dedicated loading bay whilst parking bays will be created replacing the double yellow line area on Fairbridge Road directly in front of the site.

·         Members were advised that limiting the deliveries through the Holloway Road entrance and restricting refuse and recycling to one day a week will be secured through a final Delivery and Servicing Plan in condition 13.

·         Objectors acknowledged the efforts of the committee in addressing their concerns with the servicing and delivery arrangements. Objectors raised some issues with condition 9, requesting that construction activities should be from Holloway Road. There was also concern about the size of articulated vehicles involved in the construction works and its impact on the amenity of residents. However in general the objectors were now more supportive of the proposed dedicated loading bay closer to Holloway Road and that deliveries would be directed through Holloway Road entrance of the building.

·         In response to objector’s preference for all construction works to be from Holloway Road instead of Fairbridge Road, the applicant indicated that this was not possible as TFL had objected to any works being carried out on Holloway Road, however on completion of the works, servicing and deliveries will commence via Holloway Road.

·         On the resident’s concerns about vehicle idling especially during the construction period and its impact on the air quality within the neighbourhood, the meeting was informed that this would  ...  view the full minutes text for item 146.