Agenda, decisions and minutes

Apologies for absence were received from Councillor Kaya Comer-Schwartz.

None.

If you have a Disclosable Pecuniary Interest* in an item of business:

·         if it is not yet on the council’s register, you must declare both the existence and details of it at the start of the meeting or when it becomes apparent;

·         you may choose to declare a Disclosable Pecuniary Interest that is already in the register in the interests of openness and transparency. 

In both the above cases, you must leave the room without participating in discussion of the item.

If you have a personal interest in an item of business and you intend to speak or vote on the item you must declare both the existence and details of it at the start of the meeting or when it becomes apparent but you may participate in the discussion and vote on the item.

*(a)Employment, etc - Any employment, office, trade, profession or vocation carried on for profit or gain.

(b)   Sponsorship - Any payment or other financial benefit in respect of your expenses in carrying out duties as a member, or of your election; including from a trade union.

(c)  Contracts - Any current contract for goods, services or works, between you or your partner (or a body in which one of you has a beneficial interest) and the council.

(d)    Land - Any beneficial interest in land which is within the council’s area.

(e)    Licences- Any licence to occupy land in the council’s area for a month or longer.

(f)   Corporate tenancies - Any tenancy between the council and a body in which you or your partner have a beneficial interest.

(g)   Securities - Any beneficial interest in securities of a body which has a place of business or land in the council’s area, if the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body or of any one class of its issued share capital.  

This applies to all members present at the meeting.

None.

CONFIRMED as a correct record.

RESOLVED:

That the minutes of the meeting held on 3 February 2020 be confirmed as an accurate record of proceedings and the Chair be authorised to sign them.

The report was amended on submission as follows:

Addendum to the declarations of interest at paragraph 3.12 of the report:

“Cllr Marian Spall is the vice chair of Elthorne Pride which has changed the use of a £500 grant awarded in February 2020 to the creation of a community quilt (a virtual Elthorne Pride Quilt of Hope)

and

Cllr Satnam Gill and Cllr Tricia Clarke are trustees of Hilldrop Area Community Association which has changed the use of a £750 grant awarded in February 2020 to the provision of parcels of food, essential items, information and arts and craft resources for local residents.”

AGREED recommendations, subject to the amendment above, and that officers be thanked for their work in the production of the report.

Reasons for decision – as specified in the report

Other options considered – none

Conflicts of interest/Any dispensations granted – none

Councillor O’Halloran amended the report on submission as follows:

Addendum to the declarations of interest at paragraph 3.12 of the report:

“Cllr Marian Spall is the vice chair of Elthorne Pride which has changed the use of a £500 grant awarded in February 2020 to the creation of a community quilt (a virtual Elthorne Pride Quilt of Hope)

and

Cllr Satnam Gill and Cllr Tricia Clarke are trustees of Hilldrop Area Community Association which has changed the use of a £750 grant awarded in February 2020 to the provision of parcels of food, essential items, information and arts and craft resources for local residents.”

RESOLVED:

That, subject to the above addendum,

AGREED recommendations and that officers be thanked for their work in the production of the report.

Reasons for decision – as specified in the report

Other options considered – none

Conflicts of interest/Any dispensations granted – none

RESOLVED:

(a) That discretionary rate relief be awarded to the 12 organisations (17 heriditaments) listed in Appendix 2 of the report of the Executive Member for Community Development, for three years, from 1 April 2020 to 31 March 2023, who have met the criteria set out in the DRR policy (Appendix 1 to the report).

(b) That discretionary rate relief be awarded to 22 organisations (22 hereditaments) listed at appendix 3 of the report, from 1 April 2021 – 31 March 2023,  who have met the criteria set out in the DRR policy (Appendix 1), noting that these organisations were eligible for other reliefs in this financial year 2020/21.

(c) That discretionary rate relief be awarded to 3 organisations (3 hereditaments) which required inspections to establish business rates values (Appendix 4), subject to the values falling below the thresholds set out in the DRR policy (Appendix 1).

(d) That no payment of discretionary rate relief be made to2 organisations (4 hereditaments) detailed in Appendix 5 of the report, which were not eligible for DRR, as they did not meet the criteria set out in the DRR policy (Appendix 1).

(e) That officers be thanked for their work on processing the applications.

Reasons for decision

Awarding discretionary rate relief to not-for-profit organisations or other bodies providing a community or social benefit was a cost-effective way of supporting local organisations delivering the commitments set out in the Council’s corporate plan.

Other options considered

None

Conflicts of interest/Any dispensations granted

None