You are here: Agenda and minutes

Agenda and minutes

Venue: The link to the Zoom meeting is below. Enter meeting ID 936 8029 4412 when prompted. If you prefer to join the meeting by phone please dial 0330 088 5830.

Contact: Ola Adeoye  020 7527 044

Link: Join the meeting via this link

No. Item


Apologies for Absence


No apologies were received from Councillors


Declaration of Substitute Members


There were no declarations of substitute members


Declarations of Interests

If you have a Disclosable Pecuniary Interest* in an item of business:

§  if it is not yet on the council’s register, you must declare both the existence and details of it at the start of the meeting or when it becomes apparent;

§  you may choose to declare a Disclosable Pecuniary Interest that is already in the register in the interests of openness and transparency. 

In both the above cases, you must leave the room without participating in discussion of the item.


If you have a personal interest in an item of business and you intend to speak or vote on the item you must declare both the existence and details of it at the start of the meeting or when it becomes apparent but you may participate in the discussion and vote on the item.


*(a)   Employment, etc - Any employment, office, trade, profession or vocation carried on for profit or gain.

(b) Sponsorship - Any payment or other financial benefit in respect of your expenses in carrying out duties as a member, or of your election; including from a trade union.

(c) Contracts - Any current contract for goods, services or works, between you or your partner (or a body in which one of you has a beneficial interest) and the council.

(d) Land - Any beneficial interest in land which is within the council’s area.

(e) Licences- Any licence to occupy land in the council’s area for a month or longer.

(f) Corporate tenancies - Any tenancy between the council and a body in which you or your partner have a beneficial interest.

 (g) Securities - Any beneficial interest in securities of a body which has a place of business or land in the council’s area, if the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body or of any one class of its issued share capital. 


This applies to all members present at the meeting.




There were no declarations of interest


Minutes of Previous Meeting pdf icon PDF 87 KB




That the minutes of the meeting held on 2 March 2021 be confirmed as an accurate record of proceedings and the Chair be authorised to sign them.


Chair's Report


The Chair expressed concern that the item on the Partners scrutiny review, which was scheduled for discussion that evening was not on the agenda, and in view of this it may be June/July before the report on the handback of Partner properties would be completed. The Chair added that he was endeavouring to obtain information from other organisations experienced in Victorian street properties and that when this was available he would circulate it to Members of the Committee


Order of Business


The Chair stated that the order of business would be as per the agenda


Public Questions

For members of the public to ask questions relating to any subject on the meeting agenda under Procedure Rule 70.5. Alternatively, the Chair may opt to accept questions from the public during the discussion on each agenda item.



The Chair outlined the procedure for Public questions




Mini Scrutiny Review - Communal Heating - Witness Evidence


Rob Jack, Mechanical and Electrical Manager, L.B.Hackney was present and made a verbal presentation to the Committee, and the following main points were made –


·         Noted that there were 68 plant rooms serving 3308 properties consisting of both tenants and leaseholders

·         Noted that the efficiency of the pipework and materials in individual properties was insufficient, and 47% of the plant rooms serviced only 11% of the properties, and 32 of these plant rooms only serviced 361 properties. L.B.Hackney were seeking to rationalise the number of plant rooms and a review was being carried out to ascertain the most efficient way of servicing the properties

·         The systems were maintained by the DLO, however during the pandemic a contractor had assisted

·         There had been no significant issues with the failure of communal heating systems in the previous 12/18 months, and as stated previously work is taking place with a consultant to ascertain the best method of providing heating to tenants/leaseholders in the future. The Consultant had recommended heat pumps and a heating network, however this would take a long time to install and also could be prone to breakdown for a number of reasons

·         Another option was green hydrogen, but at the moment this was expensive but it did meet net Zero Carbon requirements

·         Noted that Council communal heating system is the cheapest option over a 40 year period, and there is no intention to replace these at the moment but to rationalise them. Members were informed that the boilers in the plant rooms were not used constantly in order to preserve their life and risk of breakdown as back up boilers were available

·         In relation to new build properties these are serviced by a communal boilers, but there is a back-up system boiler in the event of the boiler failing, however form 2025 individual gas boilers could not be installed

·         A Member enquired whether underfloor electric heating or Dimplex radiator systems had  been investigated. Rob Jack stated that this had not been considered by the consultant who had carried out the L.B.Hackney survey and that they had only considered heat pumps, but this idea in his view did have advantages


The Chair thanked Rob Jack for attending


Work Programme 2020/21 pdf icon PDF 42 KB


The Chair stated that the timescale for the Partners scrutiny review may need to be extended and this would be reflected in the future work programme of the Committee




That the report be noted



Other Business


Thames Water


The Executive Member Housing informed Members that a meeting would take place that Thursday with Thames Water and that all Members of the Committee were welcome to attend


Discussion took place as to the information available to tenants about the installation of a water meter, and that there needed to be clear information to tenants about their options for a water meter, and also that tenants should not be disadvantaged if for a technical reason one could not be installed


Reference was made to the fact that if there is a large family consuming water, it may not be advantageous for them to have a water meter installed. In addition, tenants needed to be given clear information as to how much their bills would be, and it was noted that this information would be circulated to tenants by Thames Water in April, however bills would be both for water and sewerage charges, and that only 3% of the bill costs was for the consumption of water


Discussion took place as to the water pressure, particularly in high rise blocks, and that this was an issue that should be raised as it took a long time to fill a bath or boil a kettle



That the Executive Member Housing be requested to raise the above issues with Thames Water at the meeting to be held later that week