Agenda and draft minutes

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If you have a Disclosable Pecuniary Interest* in an item of business:

·         if it is not yet on the council’s register, you must declare both the existence and details of it at the start of the meeting or when it becomes apparent;

·         you may choose to declare a Disclosable Pecuniary Interest that is already in the register in the interests of openness and transparency. 

In both the above cases, you must leave the room without participating in discussion of the item.

If you have a personal interest in an item of business and you intend to speak or vote on the item you must declare both the existence and details of it at the start of the meeting or when it becomes apparent but you may participate in the discussion and vote on the item.

*(a) Employment, etc - Any employment, office, trade, profession or vocation carried on for profit or gain.

(b) Sponsorship - Any payment or other financial benefit in respect of your expenses in carrying out duties as a member, or of your election; including from a trade union.

(c) Contracts - Any current contract for goods, services or works, between you or your partner (or a body in which one of you has a beneficial interest) and the council.

(d) Land - Any beneficial interest in land which is within the council’s area.

(e) Licences- Any licence to occupy land in the council’s area for a month or longer.

(f) Corporate tenancies - Any tenancy between the council and a body in which you or your partner have a beneficial interest.

 (g) Securities - Any beneficial interest in securities of a body which has a place of business or land in the council’s area, if the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body or of any one class of its issued share capital. 

This applies to all members present at the meeting.

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None as first meeting of Sub Committee

The Chair stated that as Councillor Champion had been appointed as Executive Member, Environment and Transport, she would no longer be a Member of the Sub-Committee and a replacement Member would be appointed at a later date

For members of the public to ask questions relating to any subject on the meeting agenda under Procedure Rule 70.5. Alternatively, the Chair may opt to accept questions from the public during the discussion on each agenda item.

The Chair outlined the procedure for Public questions, and fire evacuation procedures

Jon Cummings, Interim Director IT and Strategy was also present for discussion of this item

During consideration of this item the following main points were made –

·         Noted the update on the most significant projects, as outlined in the report, including the Wide Area Network upgrade (WAN)

·         Noted the challenges to progressing over to the ‘softphone’ system, and that progress is being made

·         The project aims to deploy 4500 Window 10 devices by January 2020, and replace all existing kit with new laptops by July 2020. As part of this the Project will rationalise over 100 applications used across the Council

·         PSN Public Sector Network remediation is taking place, and a number of areas of non –compliance will need to be remedied. The project will be overseen by the Head of Cyber Security

·         There are twenty other projects in progress, to support the changing environment. Projects that are particularly concerned with remediating technology include – SQL 2028 in planning, Windows Server 2008 replacement, Civica Pay – migration of Card payments system from the Paris system, which is at end of life and not fully Payment Credit Industry standards

·         A strategic focus is to create a Map of Strategies/Roadmaps, which will be the definition and scoping, and there will be close collaboration between IT, and the Directorates

·         There will be a strong emphasis on the tactical activity necessary in order to bring the IT environment up to date, and to be compliant with the necessary Government, and cybersecurity standards. Attention is now moving more towards the more strategic and business-orientated goals, through the creation of new strategies to support a coherent, resident-focused direction of travel

·         A new Digital Services organisational structure came into effect on 1 June, and recruitment has been intense with appointments being made. The leadership team has been a priority as part of this, and new leaders are joining through this period with all positions filled by mid-January. Some interim appointments have been made

·         Members expressed the view that effective training needed to take place in relation to implementation of new systems to enable staff to transfer effectively onto the new systems. It was stated that there is provision in the Workplace strategy for this

·         Members also expressed the view that training also needed to take place for Members, particularly in relation to Office 365 introduction and it was stated that this would be arranged

RESOLVED:

That the report be noted and training be arranged for Members at an appropriate stage, particularly in the introduction of Office 365

The Chair thanked Jon Cummings for attending