Issue - meetings

AGREED RECOMMENDATIONS

Reason for decision – as specified in the report.

Other options considered - none.

Conflicts of interest/dispensations granted - none.

Jane Doolan, Unison Branch Secretary, presented a letter on the proposals to the Executive, expressing members concerns about the future of the Shared Digital Service, the TUPE transfer and communication with staff that staff.  George Sharkey, GMB Branch Secretary, supported the comments made. 

Councillor Hull accepted that communication with staff should have been better and said that he would work with the Unions to ensure it is improved in future and to respond to their specific concerns.  Councillor Hull also stressed that the council will retain robust governance over the service. 

RESOLVED:

2.1         That it be noted that the following decisions will, in summary for all three Councils, achieve the following:

1. Transfer the ICT function of both Haringey and Islington to Camden including staff who will TUPE on 1 April 2018.

2. Transfer the decision making for the ICT functions for Haringey, Islington and Camden to either a new and reconstituted lean Joint Committee or via Camden’s usual delegation arrangement to the Executive Director Corporate Services to be undertaken by the Chief Digital and Information Officer.

3. Approve the underlying consultative management arrangements noting that these will develop as the service itself develops.

4. Delegate authority to allow the necessary further supporting documentation to be completed in support of the arrangements

2.2            That the options set out in the detailed ‘Shared Digital Governance Model Options’ report at Appendix 1 of the report prepared by Activist Group following extensive work since March 2017 with Councillors and senior officers be noted.

2.3            That the adoption of the governance model for Shared Digital set out as Option 1 (a ‘lean’ Joint Committee model in paragraphs 5.4 to 5.13 of this report and paragraphs 4.5 – 4.9 of Appendix 1 of this report) based on the outcomes framework at Table 2.4, paragraph 2.26 of Appendix 1 of this report with a commencement date of 1 April 2018 (throughout this report ‘the Commencement Date’ means 1 April 2018) be agreed.

2.4         That, pursuant to Regulations 9 and 11 of the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 (‘the Regulations’) the following be agreed effective from the Commencement Date of 1 April 2018:

(i)               those parts of Islington’s ICT service and function (including the procurement of ICT related services, equipment and software) specified in paragraphs 6 to 16 of the attached terms of reference set out at Appendix 4 of the report be jointly exercised with the London Boroughs of Islington, Haringey and Camden by a Joint Committee

(ii)              the current Joint Committee be reconstituted with the terms of reference at Appendix 4 of the report with effect from the Commencement Date

(iii)             the Joint Committee will consist of two elected Executive/ Cabinet Members from each Council, normally for an annual term, with the term and appointment to be decided by the Leader.

2.5         That, pursuant to Regulation 5 of the Regulations, those parts of the Executive function of Islington’s ICT not transferred to the Joint arrangements specified in paragraph 2.4(  ...  view the full minutes text for item 480